Real Weddings

Putting Together Your Wedding Planning Binder {+ Free Printables!}

Our production assistant, Patrice, is recently engaged and taking you along on her wedding planning journey. Check back every other Monday for more real-life wedding planning insights - or follow along here!

Now that you’ve read my first planning post and downloaded our free printables to get your wedding planning binder started, it’s time to fill it with all the good stuff! Below I have listed out every section of my binder and what I have/will put in them. Obviously this is a working list and can easily be adapted to fit your wedding and your style!

The printables I've included in this post are:

Wedding Day Emergency Kit Checklist

Wedding Guest List

{To check out the rest of our printables, visit the Apple Brides Shop!}

1. Important

2. Budget

3. Guests

  • Guest list (My printable includes sections for address, phone number, +1, kids, RSVP's, gift, and thank you information!)

4. Wedding Party

5. Ceremony

  • Schedule
  • Officiant information
  • List of processional + recessional order
  • Music to be played
  • Decor
  • Any seating arrangements

6. Reception

  • Timeline (dance, cake cutting, toasts, dancing, exit, etc.)
  • Decor
  • Setup info + instructions
  • Menu (our catering is on site, but you can definitely create a separate tab for catering!)
  • Beverage list (alcoholic + non-alcoholic)
  • Rental information
  • List of people giving toasts
  • List of people to thank at the reception
  • Favors
  • Cake/dessert estimates/contracts
  • Guest book information
  • Seating chart

7. Attire

  • Schedule of appointments + fittings
  • Inspiration
  • Receipts
  • Tuxedo pick up schedule

8. Photographer

  • Must-have photo list
  • List of everyone needed for photos
  • Estimates/contract

9. Florist

  • Florals needed/ordered
  • Florist schedule
  • Floral estimates/contract

10. DJ

  • Must-have song list including special songs (1st dance, father/daughter, mother/son, anniversary)
  • Introductions
  • Schedule of events
  • Estimates/contract

11. Rehearsal

  • Schedule
  • Decorations
  • Rehearsal dinner planning checklist
  • List of toasts

12. Transportation

  • Transportation schedule
  • Estimates/contracts

13. Registry

  • Registry ideas
  • Once you're registered, print your lists and keep them here

14. Honeymoon

  • All of your honeymoon booking information - flights, transportation, hotels, activities, etc.

If you think of anything I forgot, leave a comment below! (I’ll add it to mine!)